Trustee roles typically involve:

• Around four in-person meetings per year, plus time to read papers, prepare, pray, and reflect.

• Occasional Zoom calls as needed.

• Opportunities (but not expectations) to support operational tasks if desired.

• Participation in occasional social gatherings, prayer meetings, and regional Besom Network events.

Operational (Core Team) roles are more hands-on but remain part-time and flexible:

• A weekly meet-up to pray, plan, and work alongside volunteers.

• Some key roles (such as logistics, scheduling, or lead coordination) typically require around 6–7 hours per week, while many others require significantly less. But this will vary depending on what activities are decided going forwards.

• Roles will usually be based at the chapel, but many tasks able to be done from home. But building the Besom community of givers is key to part to the vision.

• In the past we met on Mondays for Prayer/Admin and van runs on Thursday but the new pattern will be determined by availability of people involved.

Across all roles:

• No one is expected to do everything.

• Roles can be shared, combined, or adjusted.

• Prayer, mutual support, and grace underpin how we work together.

• Every contribution, whether large or small, genuinely matters.

Essential Trustee Roles (Critical for the Charity to Continue)

These roles are required for good governance, safeguarding, and legal operation. Without enough trustees in these areas, the charity cannot continue. We require a minimum of 3 trustees and Simon and Sherry will need to stand down due to their terms expiring but Annie will continue until the end of the year but will need to be replaced then so we need 3-4 new trustees. The broad roles within the trustees are:

• Chair of Trustees
  Provides leadership to the trustee team, helps set direction, supports good decision-making, and ensures the charity remains faithful to its vision and values.

• Treasurer
  Oversees the charity’s finances, budgeting, and financial reporting, ensuring we operate responsibly and sustainably. Would be supported by the existing Bookkeeper.

• Safeguarding Lead
  Ensures safeguarding policies and practices are in place and followed, supporting volunteers and protecting those we serve.

• Property / Facilities Oversight
  Oversees storage, premises, and practical facilities needs, ensuring safe and effective use of space and assets.

Core Team Roles (Operational – Needed to Deliver the Work)

These roles support the day-to-day running of Besom and can be shared across several people. Many of these roles can be small, shared, or combined, depending on people’s availability and skills.

• Coordinator / Leader – helps hold the overall operational picture

• Church & Network Relationships – liaising with churches and partners

• Pastoral Lead – volunteer care and safeguarding support

• Logistics Lead – scheduling collections and deliveries, van coordination if Giving of Things is continued. Helping with Co-ordinating Projects, such as Gardening/Painting projects if undertaken.

• Christmas Hamper Lead – overseeing the annual Christmas project

• Referrals Liaison – managing referrals and communication with agencies

• Administrator – general admin, records, coordination

• Governance / Secretary – meeting minutes, compliance support

• Stock Management – tracking and organising donated items

• Project Assessor – assessing referrals and appropriate responses

• Bookkeeper – supporting the Treasurer with financial records

• Communications / Website Coordinator – updates, newsletters, website

• Van Maintenance & Insurance Oversight – ensuring vehicles are safe and insured

• Social Secretary – helping build community among volunteers

• Prayer Coordinator / Lead Intercessor – coordinating prayer support

Not everyone needs to take on leadership or governance. We also need:

• Practical helpers for collections and deliveries

• Prayer supporters

• Occasional helpers for specific projects

• Advocates within churches and networks